BBEdit is one of the leading text editors for the Mac, and the price reflects that. It’s beyond the reach of a casual user, but offers a range of advanced functionality. Great for searching and replacing, organizing projects, working with remote servers, in-built code validation/standards checking, and highlighting any code you throw at it. Finally, choose the “Text” and edit PDF text in the text box. You can adjust the font size and color as needed by clicking “A”. Once finish editing PDF on mac with Preview, click “Export as PDF” to save the changes and allow no changes from others. You can create a table in the Rich-Text Editor by specifying the number of rows and columns you want, or you can add a template table, such as the Activities Grid template, in the Rich-Text Editor.
It's not easy to find a truly free PDF editor that lets you not only edit and add text but also change images, add your own graphics, sign your name, fill out forms, etc. Below, however, is a list of exactly what you're looking for.
Pages Keyboard Shortcuts. You can use your keyboard to quickly accomplish many tasks in Pages. To find the shortcuts for common commands, look in the menus (or see the menu shortcuts below).
Some of these are online PDF editors that work right in your web browser, so all you have to do is upload your PDF file to the website, make the changes you want, and then save it back to your computer. That's the quick way—but do bear in mind that, typically, an online editor isn't as fully featured as its desktop counterpart, plus the file is exposed to the internet (which might be of concern if it contains sensitive content).
Because not all of these free PDF editors support the same features, and some are restricted in what you can do, remember that you can process the same PDF in more than one tool. For example, use one to edit the PDF text (if that's supported), and then put the same PDF through a different editor to do something supported in that program (for example, to edit a form, update an image, or remove a page).
If you don't need to change the contents of the PDF but instead just need to change it to another file format (such as .docx for Microsoft Word or .epub for an eBook), see our list of free document converters for help. On the other hand, if you have a file you created yourself that you want to save as a PDF file, learn How to Print to PDF.
Microsoft Word: A Top Choice
If you already own Microsoft Word 2019, 2016, or 2013, then skip all the suggested programs below: you have a great PDF editor at your disposal right now. Just open the PDF as you would any Word document, give the program a few minutes to convert the PDF, and then edit away.
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Sejda PDF EditorWhat We Like
What We Don't Like
Sejda PDF Editor is one of the very few PDF editors that actually lets you edit pre-existing text in the PDF without adding a watermark. Most editors only let you edit the text you add yourself, or they support text editing but then throw watermarks all over the place.
Plus, this tool can run entirely in your web browser, so it's easy to get going without having to download any programs. You can get the desktop version if you'd rather use it that way.
There are some differences between the online and desktop versions that you should know about. For example, the desktop edition supports more font types and doesn't let you add PDFs by URL or from online storage services as the online editor does (which supports Dropbox and Google Drive).
Another neat feature is the web integration tool that lets PDF publishers provide a link for their users that they can simply click to automatically open the file in this online PDF editor.
All uploaded files are automatically deleted from Sejda after two hours.
This online PDF editor works no matter which operating system you use. Sejda PDF Desktop runs on Windows, macOS, and Linux.
You can use both the online and desktop versions to convert a PDF to a Word doc or a Word doc to PDF. Open the Tools section in either program to find that option.
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InkscapeWhat We Like
What We Don't Like
Inkscape is an extremely popular free image viewer and editor, but it also includes PDF editing functions that most dedicated PDF editors support only in their paid editions.
Inkscape is a very capable image editing program. If you're not already familiar with programs like GIMP, Adobe Photoshop, and other image editors, however, it's probably a bit advanced for you.
In the context of PDF editing, though, you should consider Inkscape only if you want to delete or edit the images or text in the PDF. We suggest you use a different tool in this list to edit PDF forms or add shapes and then plug that PDF into Inkscape if you need to actually edit the preexisting text.
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PDFescape Online PDF EditorWhat We Like
What We Don't Like
PDFescape has quite a lot of features. It's free as long as the PDF doesn't exceed 100 pages or 10 MB.
You can't truly change text or edit images using this editor, but you can add your own text, images, links, form fields, etc.
The text tool is very customizable so that you can pick your own size, font type, color, alignment, and apply effects such as bolding, underlining, and italics.
You also can draw on the PDF, add sticky notes, strikethrough text, put white space over anything you want to disappear, and insert lines, checkmarks, arrows, ovals, circles, rectangles, and comments.
PDFescape lets you delete individual pages from the PDF, rotate pages, crop out parts of a page, reorganize the order of the pages, and add more pages from other PDFs.
You can upload your own PDF file, paste the URL to an online PDF, and make your own PDF from scratch.
When finished editing, you can download the PDF to your computer without ever having to make a user account. You need one only if you want to save your progress online without downloading the PDF.
The online version of PDFescape works in all operating systems. There's also an offline PDF editor called PDFescape Desktop, but it isn't free and runs on Windows 7 and newer versions of Windows.
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PDF-XChange EditorWhat We Like
What We Don't Like
PDF-XChange Editor offers some great tools, but not all of them are free to use. If you use a non-free feature, the PDF will save with a watermark on every page.
If you stick to just the free features, however, you can still do some editing to the file and save it back to your computer.
You can load PDFs from your computer, a URL, SharePoint, Google Drive, and Dropbox. You can save the edited PDF back to your computer or to any of those cloud storage services.
The PDF-XChange Editor program has lots of features, so it might seem overwhelming at first. All of the options and tools are simple to understand, however, and they're categorized into their own sections for easier management.
One nice feature is the ability to highlight all the form fields so that you can easily spot where you need to fill in. This is really helpful if you're editing a PDF with lots of forms, such as an application.
Although the free version puts watermarks on your edited documents, this program does let you edit existing text, add your own text to the PDF, and add or delete pages from the document.
You can download this program in portable mode to use on a flash drive or as a regular installer.
Many of the features are free, but some are not. If you use a feature that's not covered by the free version (you're told which features are not free when you use them), the saved PDF file will have a watermark attached to the corner of every page.
Windows 10, Windows 8, and Windows 7 users can install PDF-XChange Editor.
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Smallpdf Online PDF EditorWhat We Like
What We Don't Like
One of the quickest ways to add images, text, shapes, or your signature to a PDF is with Smallpdf.
This website allows you to upload a PDF, make changes to it, and then save it back to your computer all without needing to make a user account or pay for any anti-watermarking features.
You can open and/or save your PDF to your Dropbox or Google Drive account, too, in addition to your computer.
You can import three shapes into a PDF with Smallpdf: a square, circle, or arrow. You can change the object's main color and line color, as well as the thickness of its edge.
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Text size can be tiny, small, normal, large, or huge, but only three font types are available. You can change the color of any text you add.
When finished editing the PDF, just hit the FINISH button and then decide where you want it saved; you can even generate a share link. You can also run the edited PDF through Smallpdf's PDF splitter tool if you want to extract the pages from the document.
If you edit two PDFs within an hour, you have to upgrade to Smallpdf Pro if you want to keep using the website. Or, you can wait an hour to edit another.
Smallpdf works with all operating systems that support a modern web browser.
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FormSwift's Free PDF EditorWhat We Like
What We Don't Like
FormSwift's Free PDF Editor is a very simple online PDF editor that you can start using without even making a user account.
It's as simple as uploading your PDF file to the website and using the menus at the top of the page to quickly perform some basic PDF editing functions before downloading it back to your computer.
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When you're done editing the PDF, you can download the file as a PDF file, print it directly to your printer, or save the PDF as a Microsoft Word .docx document.
The .pdf-to-.docx conversion didn't work for every PDF that we tried, but in those that did convert successfully, the images were formatted nicely and the text was fully editable.
Another feature offered by FormSwift at formswift.com/snap lets you quickly edit or sign PDFs from your phone by taking a picture of a document. You can then share or download the PDF when you're done. It's not perfect: Most things done through a web app are spotty. It does work, however, with a little patience.
You can upload Word documents and images to FormSwift, too, if you need to edit those instead of a PDF.
All operating systems can use this PDF editor since it works online.
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PDFelement ProWhat We Like
What We Don't Like
PDFelement Pro, just as the name sounds, is free but with a major limitation: It places a watermark on every page of the PDF. That being said, the watermark doesn't cover much of the page, and it's important to realize that it supports some truly great PDF editing features.
This program would be a truly free PDF editor if it weren't for the fact that the free edition will not save without first putting a watermark on every single page of the PDF.
Depending on what you'll use the PDF for, however, the features it supports might be enough for you to consider living with the watermarks.
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Note:
Ifyou select text that contains a note anchor, using any of the aboveprocedures, the note and its contents are also selected.
If you cannotselect text in a frame, the text frame could be on a locked layeror on a master page. Try unlocking the layer or going to the masterpage. The text frame may also be beneath another text frame or transparentobject. See Selecttext in a frame that is covered.
Nonprinting characters such as those for spaces, tabs,ends of paragraphs, index markers, and ends of stories appear. Thesespecial characters are visible only in a document window and a storyeditor window; they don’t print or output to formats such as PDFand XML. The hidden characters appear in the same color as the layercolor.
Nonprinting characters hidden (top) and visible (bottom)
AnneMarie Concepcion provides a comprehensive list of special charactersat Free Guide to InDesign Special Characters.
Controlcolumn, frame, and page breaks by inserting special break charactersin the text.
Note:
You can also create breaks by using theEnter key on the numeric keypad. For a column break, press Enter;for a frame break, press Shift+Enter; and for a page break, pressCtrl+Enter (Windows) or Command+Return (Mac OS).
Toremove a break character, choose Type > Show HiddenCharacters so that you can see nonprinting characters, and thenselect and delete the break character.
Note:
If you create abreak by changing paragraph settings (as in the Keep Options dialogbox), the break precedes the paragraph that contains the setting.If you create a break using a special character, the break occursimmediately after the special character.
Thefollowing options appear on the Type > Insert BreakCharacter menu:
Flows text to the next column in the current text frame.If the frame has only one column, the text goes to the next threadedframe.
Flows text to the next threaded text frame, regardless ofthe current text frame’s column setup.
Flows text to the next page with a text frame threaded tothe current text frame.
Flows text to the next odd-numbered page with a text framethreaded to the current text frame.
Flows text to the next even-numbered page with a text framethreaded to the current text frame.
Inserts a paragraph return (the same as pressing Enter or Return).
Forces a line to break where the character is inserted, startinga new line without starting a new paragraph (the same as pressing Shift+Enteror Shift+Return). A forced line break is also called a soft return.
Indicates where a line of text should break if the line needsto break. A discretionary line break is similar to a discretionaryhyphen, only no hyphen is added where the line breaks.
Relatedbreak options are available in the Keep Options dialog box and inthe Paragraph Style Options dialog box.
Youcan edit text in InDesign either on the layout page or in the storyeditor window. Writing and editing in a story editor window allowsthe entire story to appear in the typeface, size, and spacing thatyou specify in Preferences, without layout or formatting distractions.The Story Editor is also where you can view track changes to text.
Eachstory appears in a different story editor window. All the text inthe story appears in the story editor, including overset text. Youcan open several story editor windows simultaneously, includingmultiple instances of the same story. A vertical depth ruler indicateshow much text is filling the frame, and a line indicates where textis overset.
When you edit a story, changes are reflected inthe layout window. Open stories are listed in the Window menu. Youcannot create a new story in a story editor window.
A. Paragraph styles B. Drag dividerto adjust column width C. Verticaldepth ruler D. Overset text indicator
Youcan view and edit tables in Story Editor, where text is displayedin sequential columns and rows for easy editing. Quickly expandor collapse tables, and decide whether to view them by row or column.
TheStory Editor also displays text that has been added, removed, oredited if you turn on Track Changes. See Trackingand reviewing changes.
Note:
To open another instance of the samestory editor window, make the story editor active, and choose Window >Arrange > New Window.
You can show or hide the style name columnand the depth ruler, expand or collapse footnotes, and show or hideparagraph break marks to indicate the start of new paragraphs. Thesesettings affect all open story editor windows, as well as all subsequentlyopened windows.
Use Story Editor Display preferences to change the appearance of the Story Editor. Although the Story Editor suppresses all but the most basic text styling attributes, some objects and attributes are represented, including the following:
Choose a display font, size, line spacing, text color, and background.You can also specify a different theme, such as selecting Classic Systemto view yellow text on a black background. These settings affectthe display of text in the story editor window, not how they appearin layout view.
Smooth the jagged edges of type, and choose the Type of anti-aliasing:LCD Optimized, Soft, or the Default setting, which uses shades of grayto smooth text. LCD Optimized uses colors, rather than shades ofgray, to smooth text, and works best on light-colored backgroundswith black text. Soft uses shades of gray, but produces a lighter,fuzzier appearance than Default.
Change the appearance of the text cursor. For example, select Blinkif you want the cursor to blink.
Textfrom inline frames does not appear in the parent story editor window,but it can appear in its own story editor window.
Conditionaltext is a way to create different versions of the same document.After you create conditions, you apply them to ranges of text. Youcan then create different versions of documents by showing and hidingconditions. For example, if you’re creating a computer manual, youcan create separate conditions for Mac OS and Windows.Before you print the Mac OS version of the user guide,you can show all text to which the “Mac” condition is applied andhide all text to which the “Windows” condition is applied. You canthen reverse the condition states for printing the user guide forWindows.
A. All conditions shown B. Conditionalindicators A. “Mac” condition hidden B. Hiddencondition symbols
Conditions can be applied only to text. You can make anchored objects conditional, but only by selecting the anchored object marker. You can apply conditions to text within table cells, but you cannot apply conditions to table cells, columns, or rows. You cannot apply conditions to text in locked InCopy stories.
When planning a project with conditional text,examine the nature of the material and look at how several peoplecan take turns working with it if the document is handed off. Planto treat conditional text consistently to make the document easierto use and maintain. Use the following guidelines.
Define how many versions your finished project will contain.For example, if you’re creating a manual that describes a programthat runs on both Windows and Mac OS platforms, you might want toproduce at least two versions: a Windows version and a Mac OS version.If you want to produce these versions with editorial comments sprinkledin the text during the review process, you’ll want even more versions:Mac OS with comments, Mac OS without comments, Windows with comments,and Windows without comments.
For documents with many conditions,you can define condition sets that can be applied to the documentfor quick versioning.
Decide how many condition tags you need to produce the desiredversions. A version of a document is defined by a unique set ofcondition tags. For example, a version of a finished Windows manualmight be defined by having a Windows condition tag showing, a MacOS condition tag hidden, and a Comments condition tag hidden. Inthis example, you would need to decide whether to use one conditiontag for Windows comments and another for Mac OS comments, or whetherto use a single condition tag for both Windows and Mac OS comments.
Evaluate the extent to which the document can be conditionaland how you can organize the material to simplify development and maintenance.For example, you might be able to organize a book so that conditionaltext is limited to a few documents. Or you might choose to keepversions of a particular chapter in separate files rather than inconditional text, and then use a different book file for each versionof the book.
In some instances, such as when working withmultiple languages, you may want to create separate layers thatyou can show or hide rather than using conditions, with each layerincluding text from a different language.
Determine the smallest unit of conditional text. For example, ifa document will be translated to another language, a whole sentenceshould be the smallest amount of text you make conditional. Becauseword order often changes during translation, using conditional textfor part of a sentence could complicate translation.
Inconsistencyin applying conditions to spaces and punctuation can result in extraspacing or misspelled words. Decide whether to make spaces and punctuationconditional. If conditional text begins or ends with punctuation,make the punctuation conditional too. This makes the text easierto read when you're viewing more than one version.
To avoidword spacing problems, such as having an unconditional space followedby a conditional space, set standards for handling spaces following conditionaltext (either always conditional or always unconditional).
Toavoid confusion, decide the order in which conditional text willappear and use this order throughout the document.
Whenindexing a document, pay attention to whether index markers areplaced inside or outside conditional text. Keep in mind that indexmarkers in hidden conditional text are not included in the generatedindex.
If you create a cross-reference to conditional text,make sure that the source text has the same condition. For example,if you add a cross-reference in a “Windows” paragraph and the textanchor appears in a “Mac” condition, the cross-reference is unresolvedwhen the “Mac” condition is hidden. “HT” appears next to the cross-referencein the Hyperlinks panel.
If you create a cross-reference toa paragraph in which some text is conditional and then change thevisibility settings of that condition, update the cross-reference.
Conditions you create are saved in thecurrent document. If no documents are open when you create a condition,that condition appears in all new documents you create.
Youcan make conditional text easy to identify by specifying condition indicators, suchas wavy red underlines.
Youcan apply multiple conditions to the same text. By default, condition indicatorsidentify conditional text. However, if indicators are hidden, youcan use the Conditional Text panel to determine which conditionshave been applied to the current text. A solid check mark indicatesthe condition is applied to the current text. A dim check mark indicatesthat the condition is applied only to part of the selection.
Note:
You cannot apply keyboard shortcuts to specific conditions.However, you can apply conditions using Quick Apply.
When you hide a condition, all text to whichthat condition is applied is hidden. Hiding conditions often causesthe page numbering to change in a document or book. You can usethe Smart Text Reflow feature to add and remove pages automaticallyas you hide and show conditions.
Hidden conditional text isgenerally ignored in the document. For example, hidden text is notprinted or exported, index markers in hidden conditional text arenot included in a generated index, and hidden conditional text isnot included when searching or spell-checking text.
When youhide a condition, the hidden text is stored in a hidden condition symbol . Ifyou select text that contains a hidden condition symbol and tryto delete it, InDesign prompts you toconfirm that you want to delete the hidden conditional text. Youcannot apply other conditions, styles, or formatting to hidden conditionaltext.
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If text has several conditions applied to it and atleast one of those conditions is shown while another is hidden,the text is not hidden.
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Acondition set captures the visibility settings for all conditionsso that you can quickly apply different document renditions. Forexample, suppose you have a complex document with platform conditionsfor Mac OS, Windows XP, Vista, UNIX , language conditionsfor English, French, German, and Spanish, and editorial conditionssuch as Editorial Review and Internal Comments. For reviewing theVista version in French, you can create a set that shows only the Vista,French, and Editorial Review conditions, and hides all the rest.
Whilesets aren’t necessary to do this, they help you quickly and reliablychange different condition visibility settings.
Use the Find/Change dialog box to find textto which one or more conditions have been applied and replace itwith one or more other conditions.
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